How to Send a Fax to Multiple Recipients (59) Print

This articles explains the different ways that you can send a fax to multiple recipients.

Using the Outbound Fax Rules:

The Outbound Fax Rules feature, will allow you to setup rules that RelayFax will use to determine what to do with each email message that it receives. Careful utilization of the rules system will allow you to setup a very flexible and robust fax server system.

You must create a .txt file with the Fax Phone Numbers being used. Example:

(519) 555-0177 -only the fax number is specified.

(519) 555-0177, Megan Ball - fax number and recipient name specified.

(519) 555-0177, Megan Ball, Research In Motion Limited - fax number, name, and company specified.

(519) 555-0177, Research In Motion Limited - only fax number and company specified.

It is a good idea to create the text files in the RelayFax app directory.

Note: When creating the text file do not leave spaces between lines.

From the RelayFax Menu Bar:

1. Click Rules.
2. Click Outbound Fax Rules.
   
3. In the New Rule section, choose the If The 'XX' message header radio button.
   
4. In this field click the pull down menu.
5. Choose either FROM, SUBJECT, or TO.
   
6. In the drop down list to the left of This Text select the relationship you would like to configure between the text given and the header selected.
   
7. In the This Text field, type what word or words you would like RelayFax to reference for parsing.
   
8. In the Then Do This With The Message field, select Send fax to numbers found in text file.
   
9. Click the Add Rule button.
   
10. Locate the Text file you have created with all your fax numbers.
11. Double click the selected file.
12. Click Apply.
    
13. Click OK.
    
    
    

Using the RelayFax Client:

1. Open the RelayFax Client by right clicking on the RelayFax Client icon in the system tray.
   
2. Select Compose a new fax from the pop up menu.
3. In the Fax Number field enter the first fax number that you would like to send the fax to.
   
4. In the Recipient's name field enter the name of the person that you would like to send to.
   
5. In the Recipient's company field enter the name of the company to send to.
   
6. Click Add. Repeat steptpts 3 through 6 for each recipient that you would like to send the fax to.
   
7. Once all of your recipients are added click the Send Fax button.
   
   
   

Using an email client:

1. Open your email client and compose a new email.
2. In the To field enter the email address monitored by your RelayFax server.
3. In the first line of the body of the email enter FAXNUMBER: (519) 555-0177, where (519) 555-0177 is the fax number that you would like to send to.
4. For each additional recipient that you would like to send to use CCNUMBER:

The email will look something like the following:

From: user@mydomain.com
To: fax@mydomain.com
Subject: test fax to multiple recipients

Body of the Message:
FAXNUMBER: (519) 555-0177, Megan Ball, Research In Motion Limited
CCNUMBER: (519) 555-0199, Lisa Perry, Research In Motion Limited